Accounting Software for GP Practices

The NHS accounting regime, as far as GP practices are concerned, is quite complex and requires a fair amount of training by the staff to understand the requirements and to be able to prepare books and records accordingly. This is further exacerbated by what often is a complex set of financial arrangements that prevail amongst the partners and between each individual and the practice.

The philosophy behind the development of this software was to create a system that can cope with such an elaborate scenario and yet be easily operated by the staff in an entirely intuitive manner. Furthermore accounts production facilities are an integral part of this system that enable the accountants for such practices to make full use of the underlying records and produce management and annual accounts in the simplest way possible. Whilst both systems operate in tandem these can also be operated totally independently by their respective users. The system incorporates most task handling features that major software products have to offer plus some features that are totally unique designed to make practice accounting simpler. There are numerous controls for data validation, error minimisation and early detection so that the system can be used in a relatively error free environment

This is probably the only fully fledged accounting software that has adopted a completely memorandum approach to book-keeping. This means that accounting data is entered without any regard what so ever to book-keeping disciplines and it is the system that applies the necessary rules and generates sophisticated ledgers and accounts that conform with the accepted standards.

 

Our GP accounting software features PMS and GMS templates. 

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FEATURES

The salient features of the system are summarised below:

  • Comprehensive nominal ledger accounting system complete with cash and bank controls and a dual period trial balance

  • Option to use GMS or PMS templates depending on practice contract with NHS

  • Detailed accounting for NHS items and other matters that emanate from NHS/GP accounting routine

  • Partnership tax is accurately accounted for and instalments are automatically calculated by the system and properly reflected in a detailed and remarkably informative note that accompanies the accounts

  • Detailed current accounts are maintained for each partner reflecting their respective positions with regards share of profits, share of tax, drawings, superannuations etc.

  • Memorandum data capture without a need for users to apply accounting disciplines. Data is entered easily in a tabular format with default entries entered automatically by the system where possible to maximise speed and minimise occurrence of errors. Nevertheless error detection mechanisms have been installed at every level to ensure early detection and correction.

  • Audit trail and full accessibility to prime data at every level with total control making it possible to amend, add or delete entries at any time with self adjusting consequences.

  • Fully automated end of period routine whereby simple entry of the cut off date for ledgers automatically adjusts all brought forward balances and accumulates P&L balances in one account.

  • Exceptionally simple system of navigation with the use of a central control panel with all operations driven by logically placed buttons.Incorporation of reference or permanent data on a once and for all basis available for easy access and possible updating at any time.

  • Systems security with simple yet secure password allocation and updating routine.

  • Effective cash flow control features such as on screen cash and bank balances, distinguishing between cleared and uncleared funds and early warning system for imminent payables.

  • Simple to use and fully automated system for recurring payments and receipts.

  • On screen bank reconciliation with the facility to amend and update entries at the same time with self-adjusting consequences producing detailed reconciliation statements on screen and in hard copy.

  • Simple and flexible charts of accounts easy to customise.

  • Production of a wealth of reports and documents at a touch of a button for accounting, performance evaluation and control purposes.

  • Accounts production facilities as an integral part of the system produces presentable accounts that conform with the accepted accounting standards in particular those applicable to GP practices. Accounts can be produced for single handed GPs as well as partnerships of up to 12 partners. Various peculiarities of GP accounts are catered for and informative notes generated to compliment the financial statements. With numerous ways that partnership profits and individual NHS receipts can be allocated between partners the system can cope with any profit sharing arrangement that may be applicable and produces an accurate position for each partner.

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